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When it comes to project management, how knowledgeable is your company? Often, project management is something that becomes more of an afterthought, only considered by management once it’s time to start a new project.
However, project management is one of the most important tools for every company. It allows you to complete tasks on time and to a high standard.
One way to do this is with a Project Management Office services department, often referred to as PMO. It’s a specific company department that looks after project management for the entire business.
How can PMO services improve your company? Keep reading to find out.
PMO Services Bring Standardization to Your Company
By establishing a PMO department, you can bring standardization to all of your company’s projects. Often, especially in large companies, each department develops its own way of working, running its projects differently from other teams.
However, this makes it much harder for cross-team collaboration. Staff end up wasting a lot of time, as departments end up duplicating templates and tools that have already been created.
If you want to increase business efficiency, it pays to bring in a more standardized approach. Your PMO will bring in project management software and tools that everyone in the company can use and access. This creates a more uniform way of working.
Your company is one entity, so it needs to be working consistently across teams. Leaders know that standardization is one of the best ways to improve a company’s productivity.
Your Company Will Save Money
Over time, a PMO can save your company plenty of money. Often, projects end up going way over budget, which is costing the business money they hadn’t planned to spend.
However, with the management and oversight of a PMO, projects will get done without blowing the budget.
This is because the PMO can help with resource allocation. This allows the project to be done without purchasing materials and hiring staff that aren’t actually needed.
However, establishing a PMO can sometimes be a tough sell, as managers might ask, ‘What is a PMO?’—it’s not always a well-known concept. However, if you can help them understand the benefits, they may come to appreciate the savings that they can bring to the company.
Yes, there will be an initial cost in setting up your PMO. But, it’s likely to pay for itself over time with the savings it can provide.
Increase Productivity
If you need to increase business productivity, a PMO can help. Because they offer your teams a solid framework for managing each project, they have the right tools to work faster and more effectively.
This can remove a lot of unnecessary delays and help the project get off the ground fast. That’s just what a busy company needs.
Provide Support to Staff
What do your staff do when they have questions about project management? It’s a complex field, but not something that everyone has expert knowledge in.
Often, staff end up going to their manager with questions, but they might not know the answers either–plus, management is often so busy that they struggle to make time to give staff the support they need.
Imagine if your company had an in-house resource that was an expert in project management?
This is exactly what your PMO will do. They provide professional support to staff as they work through each project, providing guidance, answering questions, and generally making life easier.
Ongoing Staff Training
Another great benefit of PMOs is that they can offer ongoing staff training. If you have new staff who don’t have a background in project management, they’re likely to feel overwhelmed when a new project lands on their desk.
However, training provided by your PMO can help staff upskill, giving them the confidence and knowledge to manage even large projects.
Staff training is essential for any company, as it can boost employee job satisfaction, improve performance, and address any weaknesses you notice in your staff. Project management is an important skill that nearly every department of your company will use, so it’s worth investing their time in learning new skills.
Higher Success Rate for Project Completion
Looking back on the last few years, how many projects has your company started—and failed to complete?
Unfortunately, this is common in both small and large companies. Someone has a great idea, staff put in lots of hours getting the project off the ground, then it stalls.
This can be caused by budget, staff turnover, or even a change in company direction, but the reality is that it wastes lots of staff time—and money.
With the help of a PMO, projects are less likely to fail. Because they provide ongoing support, they can help projects through tough times, coming up with solutions to problems as they arise.
This will result in a higher rate of project completion, which is sure to impress the company board and executive team.
Talk to Your Company About Offering PMO Services
With the help of PMO services, your company can benefit. Thanks to the advantages mentioned above, your company can enjoy more streamlined, efficient operations, with staff gaining a better understanding of project management.
To get started, talk to your company’s executive team to see if they’ve considered establishing a PMO team. If not, this article can be a helpful resource to convince them of the benefits.
Hopefully, your company will realize the importance of PMO services and will set one up within the organization!
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