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Even though most of what small businesses do in today’s hi-tech environment can be accomplished online and in the Cloud, there are some documents and images that will still need to be printed. This is why your choice of printer is of utmost importance. Once you have answered just three basic questions you should be able to determine what kind of printer you need and from there it’s a matter of finding the right brand for the right price.
1. What Type of Documents Do You Need to Print Regularly
The kind of business printer you need for your small business is really dependent upon the kind things you will need to print. Are you likely to need documents like contracts, employee schedules, an inventory tracking chart and/or hardcopy client files? For example, even some doctors have yet to fully transition to EMR and EHR for their offices because some patients do not want their personal information out there in cyberspace where a hacker can access their personal and financial information.
If your small business requires mainly documents, then a laser printer might be your most economical option. There are quite a few Lenovo business printers that take a laser cartridge, and one of the major benefits is that page-by-page, it is cheaper to print with laser than with an inkjet printer. Check out deals on business printers like these and you could save even more money that way!
2. Do You Need Remote Access?
The next consideration is whether or not you will need to facilitate home workers through a network to print files from a remote location. Some workers who were transitioned to flex time during the pandemic have stayed on as remote workers from home. While they can always print hard copies in their home office to bring to their place of employment at a later date, it is much more expedient simply to print them remotely from home so that the secretary or general office help can get them filed.
3. Do You Need a Multi-Function Printer?
This is where choosing the best small business printer gets to be a bit of fun! Will you be printing images and if so, have you considered what type of printer you will get? Colour laser printers have become fairly standard for office use in a business environment so if you will need to do a lot of coloured images, for example, these may be your best option. However, it depends, again, on if you will be needing pigment ink or laser ink. Pigment ink is often used because it is lighter than dye ink and the colours are truer as well.
Also, are you going to need to scan any documents or use your printer to fax any images? If so, you will definitely do best to get a multi-purpose business printer so that you aren’t walking back and forth to several pieces of equipment. A multi-function printer not only makes your life easier, but it will save space as well. One last bit of advice is that if you will be printing any large files, get one that collates as well. What a time and energy saver that will be! Now that you’ve addressed your needs, it’s time to start shopping! Look for those deals mentioned above, and the choice should not be hard.
