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Given the fact that coworking spaces are on the rise, tech companies have started to design niche software to help the coworking companies to manage their time and business more effectively.
Having these technologies integrated into your coworking business will help you give an edge and save time more effectively. Most of the Coworking space around the world are adopting these cutting-edge technologies to make the coworking culture a more practical and convenient experience for the freelancers, startups, and large corporations.
Here are five must-use technologies that every coworking space should adopt in order to save time in their day-to-day operations.
1. Room Scheduling Software
Since many individuals and corporations are going to be renting out spaces in a shared office space, it is important to have a room scheduling software integrated into your coworking space.
Almost every coworking space has a meeting room or conference room that is available for use to the members of the community. You do not want there to be confusion when it comes to the scheduling of the rooms for every software and mobile app development companies
However, when you have a room scheduling software in your coworking space, there will be no confusion when it comes to scheduling the room to your members. Your clients can select and book the time slot for the meeting and conference rooms and it will be visible to all the other members as well.
There are software that keeps the privacy of the booked slots and restricts them to the administrator. This way, people can come up to you and ask you for a time slot and you can look over at the time schedule and let them know of the availability.
2. Package Management Software
When you are sharing an office space with multiple people, delivery personnel cannot just come over to your desk to deliver a package to you. You cannot disturb the people around you with packages coming in for you at all times.
This is the main reason why package management software was designed. All the packages are delivered to a central location and the coworking management can notify the member that a package has been delivered for them.
There are much software which have transparency telling you the whereabouts of your package. Some software also has a picture facility that notifies the renter with a picture of the package delivered so that they can confirm that it was indeed a package that they were expecting and can also confirm the sender of the package.
3. Time Tracking Software
Coworking spaces, as well as traditional offices around the world, are ditching the traditional punching in and out time clocks and integrating automatic time tracking software. This way, the management does not have to mess around with individual timesheets.
Employees in corporations can use the software to log in their working hours and it will measure exactly how long they were on site.
More complex time tracking software can even track how long individuals took for specific tasks and this can come in handy if you are trying to be more efficient with your work. Having an insight into your working hours can help you knock off some of the wasted time and you can upgrade your software with some of the more premium features as well.
The goal of these time tracking software is simply to give you an insight into your daily routine so that you can determine how much each hour is costing you and how you can bridge the gap between your cost and your profit.
4. Secure Office Sign-In
One of the main concerns when sharing an office space is security. If there is proper security in the shared office space, you will have peace of mind knowing that you are safe and secure inside the office.
The management of the coworking space cannot hand out hundreds of keys to the renters. Also, it can become quite a hassle to replace lost keys and then be on the lookout for strangers. This is why, as a coworking management company, you should bring secure sign-in to your office space.
This will allow the renters to register with the management using fingerprints or sign-in with a device. Having this feature in your coworking space will allow your renters to use the office space 24/7 and you will have no issues with a concern of security as well since the software will record all the people signing in along with their time and date stamp.
5. Invoicing Software
There are many software that integrates with all the services that you could be offering in your coworking spaces. This could include recording the invoices from all the services like the pantry or the premium meeting rooms.
Invoicing software bring all the invoices in one place and then you can charge your renters in a single bill monthly or fortnightly rather than wasting time by indulging with payments on every single service.
Stepping into The Future
Having the above-mentioned technologies in your coworking space will give you an edge over the others in your area. It will make you more tech-savvy and it will make your office space more appealing to the tech startups.
Renters will see you moving with the times and stepping into the future. Having them in your space will also convey that you value time and are selecting the right solutions and making all the right choices. Another added bonus is that they will also be appealing to the younger generations.
